Construction Software Selection and Internal Input and Feedback

November 8, 2017 Posted by kyu7

Any company that is beginning the process of selecting and implementing new construction software hopefully understands the need to have adequate leadership throughout the process. An individual or team must be selected to lead the process of evaluating, selecting, implementing, customizing, and training end users to use the new software. These people need to have a large amount of knowledge about how the company operates as a whole, including intimate knowledge of all processes, as well as a good understanding of construction management software functionality. As such, I have compiled the following lists of individuals that should be included in this team, or should at the very least be consulted with if they cannot dedicate the proper time to the entire process. Additionally, I have listed several factors that should be a part of any software evaluation.

Input and Software Selection Team Members that are Good to Have

While larger companies will have the advantage of being able to assign one individual to oversee the entire software selection process, all companies will need to get input from multiple areas of the company. The following segments of the entire organization should be included, to some extent, in the new software identification and evaluation team. Some of these members will need to be permanent members of the team while others can be consulted on an “as needed” basis. To what extent members are “as needed” or permanent will very depending on the company.

– End-users

– Management (all levels in large companies)

– Accounting (they need to provide input on how the new software will impact their operations)

– Payroll – Regardless of if your company has an internal payroll department or uses an external payroll service, they will need to provide valuable input in terms of selecting new construction accounting software.

– IT (Information Technology) – Your IT department will play an integral role in installing the new software while allowing the company to not miss a beat. Thus, they will need to know what is required from them for any potential software solution to identify areas where current hardware may not mesh with the new software.

– Other interfacing departments

– Sub-contractors

– Suppliers

– Vendors (once selected)

– Other members that are deemed necessary, which will vary depending on each unique company

Factors that All Companies Need to Consider and Evaluate

While smaller companies will likely not benefit from having a full team dedicated to selecting new software, there are still things that all companies much consider when evaluating new construction software.

At a minimum, even smaller construction companies need to give their best effort to performing the necessary in-depth research into the various facets of construction software, including:

– The number of varieties of each product and what makes each version unique

– The number of available vendors

– Product history – look for testimonials from trusted sources or check construction software reviews

– Vendor history – testimonials

– Product functionality

– Product protocols

– The necessary steps require to integrate the new system with current processes

– Product interface – this will come down to personal preferences more than anything, but is important that you choose software that is the most user friendly for your set of users. Again, this will vary based on your unique company.

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